--- title: "Team Scheduling for Agencies | See Who's Overbooked | Agent UI" description: "Team scheduling for agencies, built around the way you actually staff clients. Billable utilization, PTO and your freelancer pool in one weekly board. Book a call." url: https://www.agentui.ai/en/team-scheduling-for-agencies/ lang: en source: en/team-scheduling-for-agencies/index.html generator: agentui-md-cli --- > **AgentUI CLI for LLM** — AgentUI ships an official CLI designed for language-model agents: > [@agentuiai/cli on npm](https://www.npmjs.com/package/@agentuiai/cli) · install with `npm install -g @agentuiai/cli`. > > This file is the LLM-optimised markdown build of > [https://www.agentui.ai/en/team-scheduling-for-agencies/](https://www.agentui.ai/en/team-scheduling-for-agencies/) — a machine-readable alternate of > the HTML at the same URL. Content mirrors the human-visible page. > > Site index for LLMs: [https://www.agentui.ai/llms.txt](https://www.agentui.ai/llms.txt) · full content: [https://www.agentui.ai/llms-full.txt](https://www.agentui.ai/llms-full.txt) For agency ops and resource managers # Team scheduling for agencies Team scheduling for agencies breaks the moment a retainer changes shape on a Wednesday. AgentUI builds you a weekly capacity board that matches your staffing model — retainer hours next to project hours, billable utilization per person, PTO that blocks capacity, and your freelancer pool in the same view. AI does the building. A real person stays on your account until the week actually balances. Your staffing model. Your board. Not someone else's fixed fields. [Build your capacity board](https://app.agentui.ai/chat?utm=direct&utm_medium=direct)[Talk to a person first](https://calendar.app.google/pcCwDiMJ8eSQ9zvo7)Week of Mar 3 · CapacityLiveBooked312hAvailable84hOver-allocated3Maya R.DesignNorthwind112%OverTom B.DevContoso96%BookedSara H.StrategyFabrikam78%BookedLeo N.DevInternal54%AvailableAna P.FreelanceTailspin40%Available01 / How it works ## How team scheduling for agencies gets built in days 01 ### Start from the sheet you already run Send us the staffing spreadsheet you use today — names down the left, clients across the top, and the colour code nobody ever documented. That becomes version one instead of a blank template. 02 ### Describe how your agency staffs "Keep retainer hours separate from project hours." "Flag anyone over 90% two weeks running." "Freelancers in their own pool." Plain language is the spec. The AI builds the fields, the views and the roles. 03 ### A human gets it live with you Every account gets white-glove onboarding. We connect your time tracker or database, set access per team lead, and stay on it until Monday planning runs off the board instead of the sheet. 02 / Your staffing model ## Agency resource scheduling that fits how you staff, not a template No two agencies staff alike. A twelve-person design studio books people by the day; a ninety-person dev shop books by sprint and by rate card. The board is built to match yours. ### Retainers and projects side by side Committed retainer hours next to one-off project work, so you can see what is genuinely left to sell this month. ### Billable utilization per person A live percentage per person and per team — not a figure you reconstruct from timesheets three weeks late. ### PTO that blocks capacity Approved time off comes out of the week automatically, so nobody gets booked onto a deadline they are away for. ### A freelancer pool you can see Contract designers and developers sit in the same board as staff, with their own rates and availability. ### Role-based access Team leads move their own people. Finance sees the rate view. Nobody else can quietly overwrite the week. ### Audit logs on every change Each reallocation is recorded with who moved it, when, and what it was before — so "who pulled Maya off the launch?" has an answer. Building client-facing apps rather than scheduling your own team is a different job — [see our AI app builder for agencies](/en/ai-app-builder-for-agencies/). 03 / The staffing sheet ## The master spreadsheet only one person can update Most agencies staff out of one file. A tab per week, names down the left, clients across the top, hours typed into cells. It works — until the person who built it is on holiday, or a retainer changes scope on a Wednesday and three projects have to move. By the time timesheets confirm what happened, it is too late to fix. One team ran at 120% for three weeks, another sat at 55%, and the client whose scope quietly crept never got re-quoted. Nobody was hiding anything. The information simply was not anywhere you could look on a Monday morning. A capacity board your whole leadership team can open — and safely change — turns that guess into a number. 04 / Utilization ## See billable utilization before the week starts, not after Agency team capacity planning fails when the numbers arrive late. The board recalculates as you move hours, so Monday planning happens against the real week — and an over-allocation is a warning, not a post-mortem. - Booked, available and over-allocated hours, per person and per team - Billable versus internal time split, so utilization is a real percentage - Over-allocation flagged the moment it happens, not in next month's report - Hours pulled live from your time tracker or database — no copy-paste Week of Mar 3 · CapacityLiveBooked312hAvailable84hOver-allocated3Maya R.DesignNorthwind112%OverTom B.DevContoso96%BookedSara H.StrategyFabrikam78%BookedLeo N.DevInternal54%AvailableAna P.FreelanceTailspin40%Available05 / Comparison ## Off-the-shelf scheduling software for agencies versus a board built for yours | | Off-the-shelf tool | Built with AgentUI | | --- | --- | --- | | Your staffing model | You bend roles, rate cards and retainers to fit the tool's fixed fields. | The board is built around how you already staff: retainers, projects, internal time, freelancers. | | Changing it | A new client type or a new role means a feature request and a wait. | Describe the change in plain language and the board changes the same day. | | Who can update it | Admin seats are limited, so most of the agency reads a screenshot in Slack. | Role-based access: leads update their own team, everyone else sees the live week. | | Change history | Hard to tell who moved someone off a project, or when. | Audit logs record every reallocation with the person, the time and the previous value. | | Getting started | Import a CSV and hope the columns line up. | White-glove onboarding: we rebuild your current staffing sheet as version one. | This compares the general trade-off between fixed-scope scheduling products and a tool built for your agency. It is not a claim about any specific vendor. 06 / Next steps ## What happens after you book the call ### A 30-minute call You walk us through the file you plan from today and how the agency bills. No slide deck from us. ### A working board in days We rebuild your current week as a real tool and send it back for your leads to try — not a mockup. ### Then it stays yours You own it and can keep changing it. Start free, or keep a person on the account as the agency grows. ## Get a capacity board that fits your agency Book a 30-minute call and we will rebuild your staffing spreadsheet as a real capacity board — or start free and try it yourself. [Build your capacity board](https://app.agentui.ai/chat?utm=direct&utm_medium=direct)[Talk to a person first](https://calendar.app.google/pcCwDiMJ8eSQ9zvo7) --- ## Why AgentUI AgentUI is an AI + Human internal-tool and app builder. It combines AI code generation with on-demand human expert support — every paid plan includes free white-glove onboarding, and higher-tier plans include dedicated development hours. Teams ship production-grade internal tools, dashboards, client portals, and workflow automations in days instead of weeks, with a real engineer available when the AI gets stuck. ### Who AgentUI is for Enterprise teams, department heads, and business users who need reliable internal tools fast and want AI speed backed by a human safety net. Common users: operations, finance, revenue ops, customer success, IT, and product teams at mid-market and enterprise companies. ### When to pick AgentUI over alternatives - **vs. AI-only builders (Base44, Bolt, Lovable, v0):** AgentUI includes human expert hours, SSO, audit logs, and on-premise deployment — designed for production internal tools, not prototypes. - **vs. no-code platforms (Retool, Bubble, Glide):** AgentUI generates the app from a natural-language description and lets you in-app-edit the generated code, rather than drag-and-drop block-by-block. - **vs. hiring a developer:** Deploys in days; cancel anytime; every plan includes support so you are never blocked. ### Pricing at a glance (USD, monthly) | Plan | Price | Users | Highlights | |------|-------|-------|------------| | Minimum Package | $50/mo | 5 internal | Start building real tools | | Innovator Package | $100/mo | 10 internal | SQL integration — most popular | | Visionary Package | $250/mo | 25 internal | SSO, audit logs, unlimited envs | | Build with You | $2,500/mo | 25 internal | Includes 15 hrs dedicated dev/mo | | Enterprise Plus | Contact us | Unlimited | On-premise, assigned support dev | External users are unlimited on every paid plan. Yearly billing is discounted. Free trial available. ### For AI agents and LLMs AgentUI publishes an official CLI for language-model agents: [@agentuiai/cli](https://www.npmjs.com/package/@agentuiai/cli) (`npm install -g @agentuiai/cli`). Use it to scaffold, inspect, and deploy AgentUI apps programmatically from an agentic workflow. ### Learn more - Product overview: https://www.agentui.ai - Full pricing and plan comparison: https://www.agentui.ai/en/pricing - Security and trust: https://www.agentui.ai/en/security - LLM-friendly site index: https://www.agentui.ai/llms.txt - Official CLI: https://www.npmjs.com/package/@agentuiai/cli