Supplier Payments & Approvals template

What's inside the Supplier Payments & Approvals template

• Each supplier has a tax ID, payment terms and a bank account, and each bill gets its due date from the terms.
• What is left to pay comes from the payments.
• Anyone with the requester role asks to pay a bill or an expense, never more than what is left.
• Approvers decide up to a limit you set, never their own requests, and an admin approves above it.
• Every approval or rejection is its own record with who, when, the amount and the reason, and a request can only be paid once an approval covers its amount.
• Approved requests go into a weekly payment run with a bank file to export (beneficiary, tax ID, bank, account, amount, reference), and a payment can be split between a check and a transfer, with the receipt attached.
• Due dates week by week, what you owe by how late it is, bills in other currencies kept apart, tax and fixed dates with reminders, and an Ask AI chat over your own data.
• A daily email tells approvers what is waiting and what falls due in 3 days.
• Excel import (up to 500 suppliers), sample data, English and Spanish.